Phone: (330) 674-5035 | Address: 85 N. Grant St. Millersburg, OH 44654

Holmes County Birth/Death Records

Holmes County

Birth/Death Certificates

How to Request Death Certificates

Death Records are $25.00. Certified copies are required for most official uses of vital records. They carry the seal of the registrar and are on special security paper.

Certified Birth Certificates are $25.00, certified copies are required for most official uses of vital records, such as school enrollment, driving permit/license, and marriage license. They carry the seal of the registrar and are on special security paper.

Three (3) ways to request a death certificate:

  1. Visit the HCHD office at 85 N. Grant St. Suite B in Millersburg.  Hours are Monday through Friday, 8am-4:00pm, but closed government holidays. This is the fastest way to obtain a birth or death certificate. You may print the application here and fill it out or fill one out at our office. Your request will be processed as you wait. Normal waiting time is 5 to 10 minutes. We accept cash, check, money orders (in U.S. funds), and credit/debit cards. (there is a $1.50 service fee for using a credit/debit card) No request will be filled if the application is not complete.
  2. Send the form by U.S. mail: You can fill out a request form and mail it in with payment to 85 N. Grant St. Suite B, Millersburg, Ohio 44654. If you do not have access to a printer you may print on a piece of paper: The name of decedent, date of death, where the event occurred, your name and relationship to the decedent and a daytime phone number you can be reached at if we have any questions. The day we receive the form, it is processed and sent out in the same day’s mail. You will need to enclose a self-addressed stamped envelope and money order or personal check of $25.00 for each certificate.
  3.  Over the phone by credit/debit card: You can pay by credit/debit card by calling us during the business hours listed at 330-674-5035. You will be required to have your credit/debit card in hand so that you can give us the information over the phone. These are also processed immediately and sent out in the same day’s mail.

For deaths that occurred outside of Holmes County, click here.

How to Request Birth Certificates

We are now able to issue birth certificates for anyone born in the state of Ohio

Certified Birth Certificates are $25.00, certified copies are required for most official uses of vital records, such as school enrollment, driving permit/license, and marriage license. They carry the seal of the registrar and are on special security paper.

Three (3) ways to request a birth certificate:

  1. Visit the HCHD office at 85 N. Grant St. Suite B in Millersburg. Hours are Monday through Friday, 8am-4:00pm, but closed government holidays. This is the fastest way to obtain a birth or death certificate. You may print the application here and fill it out or fill one out at our office. Your request will be processed as you wait. Normal waiting time is 5 to 10 minutes. We accept cash, check, money orders (in U.S. funds), and credit/debit cards. (There is an additional fee for using a credit card)  No request will be filled if the application is not complete.
  2.  Over the phone by credit/debit card: You can pay by credit/debit card by calling us during      the business hours listed at 330-674-5035. You will be required to have your credit/debit card in hand so that you can give us the information over the phone. These are also processed immediately and sent out in the same day’s mail.
  3. Send the form by U.S. mail:You can fill out a request form and mail it in with payment to 85 N. Grant St. Suite B, Millersburg, Ohio 44654. If you do not have access to a printer you may print on a piece of paper: The name given at birth, date of birth, Father’s full name, and Mother’s full maiden name and a daytime phone number you can be reached at if we have any questions. The day we receive the form, it is processed and sent out in the mail. You will need to enclose a self-addressed stamped envelope and money order or personal check of $25.00 for each certificate.

                    Make money order payable to: Holmes County Health District or HCHD

Contact

Registrar: Jen Menuez, 330-674-5035

Administrative Assistant/ Deputy Registrar: Virginia Kern, 330-674-5035

About Holmes County Vital Records

Vital records include Birth Certificates, Death Certificates, Paternity Affidavits and Burial Permits. The Holmes County Health District (HCHD) maintains records of Births and Deaths occurring within Holmes County from December 20, 1908 to present. 

Older records from 1867 to December 19, 1908 and Marriage Certificates, are provided by Holmes County Probate Court, Courthouse, Millersburg, OH 44654. Call 330-674-5881.Prior to 1867, Ohio law did not require records to be kept.

Genealogy Research: Searches are conducted as time allows. We do accept requests through the mail and will return information requested as soon as time allows. No copies of documents are issued. If you require a legal document, a State certified certificate will be issued at a cost of $25.00. Please note that processing of current documents will take precedence over research of genealogy documents. You can also contact Ohio Historical Society at ohiohistory.org

IMPORTANT NOTICE REGARDING DEATH CERTIFICATES:

ORC 3705.25(5) requires that the social security number be redacted off of any death certificate for a person who has died within the last five years unless the person applying for the certificate can prove that they are either a, spouse or legal partner, natural or adopted child, grandchild, or great-grandchild, funeral home, veteran's administration officer, law enforcement agency, executor or administrator of estate, etc.  For a full list of relationship and what qualities as acceptable proof please call 330-674-5035. 

Expedited Service

To expedite your order please call 330-674-5035 with your credit card, we can express mail your certificate for an additional $23.75.

Links & Downloadable Resources

Stay Connected

Address

85 N. Grant Street, Suite B, Millersburg, OH 44654

Phone

330.674.5035

FAX

330-674-2528

Email

info@holmeshealth.org

Hours

Monday thru Friday 8:00 - 4:30